In general
Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) entered into force on 25 May 2018. In Finland, the Data Protection Act (1050/2018) specifies and supplements Regulation (EU) 2016/679 of the European Parliament and of the Council and its national application. In this notice, we describe how our office (Office) processes personal data.
Customer data is subject to confidentiality rules.
Data controller
Lakiasiantoimisto Airakorpi Oy
Our website address is: https://airakorpi.com.
Our address is Antinkatu 3D, 7th floor, 00100 Helsinki.
Business ID: 3487648-1
Collection of personal data
The office collects and processes
- Information provided to the Agency by the client at the time of or during the assignment
- Documents relating to the performance of the mandate which may have been obtained from the principal, the counterparty or a third party
The categories of personal data collected and processed by the Office include
- Basic information such as name, personal identification number and contact details (e-mail, address and telephone number)
- Information necessary for the performance of the assignment, depending on the nature of the assignment
- A list of the measures taken to carry out the assignment and billing and payment data generated in connection with the performance of the assignment
- We process the information necessary for the recovery of claims by the Office and the client. In addition, as permitted by law, we may obtain information from the Population Information System on the legal capacity of a person. We may also, as permitted by law, obtain credit information about a person.
- We process insurance information necessary for the performance of the mandate, such as information about the principal’s liability or legal expenses insurance
- The Office will store the information necessary for the purpose of determining conflicts of interest, even if no agency relationship is established. In such cases, the name of the person contacted, the name of the opposing party and the subject matter of the case (e.g. identification of the property or housing transaction, a brief description of the subject of the dispute or request for advice) are recorded
Processing of personal data
The Office collects personal data for the following purposes:
- The Office only collects and processes personal data that are necessary for the performance, planning and execution of mandates or tasks subject to a mandate, or for the conclusion of a mandate and the verification of conflicts of interest.
- The Office may process the personal data of the data subject for the purpose of fulfilling legal obligations, for example, in relation to accounting or to comply with requests for information by public authorities (e.g. the tax authority) or the Finnish Bar Association based on law.
The basis for the collection and processing of the data is usually a contract for the own client. For personal data of the opposing party and witnesses, the basis for processing is legitimate interest. The basis for processing personal data in the context of mandated tasks is legitimate interest.
To the extent that the data is collected for the purpose of entering into an agency relationship, for example when the data subject contacts the data subject via the contact form on the website, the processing of the data to the extent necessary is based on consent until the agency relationship is established. Such data may be kept for the necessary period of time for the purpose of determining impediments, even if no agency relationship is established. To the extent that data are processed for the purpose of determining conflicts of interest, this is based on legitimate interest.
Customer identifiers and other personal data may be used for the prevention, detection and investigation of money laundering and terrorist financing, and for the prevention, detection and investigation of money laundering and the financing of terrorism, and and for the investigation of money laundering and the financing of terrorism and of the offence by which the property or the proceeds of the offence have been obtained (Act on Preventing Money Laundering and Terrorist Financing 444/2017).
These sites may collect information about you, use cookies, embed third party tracking cookies and monitor your interaction with embedded content, including tracking your interaction if and when you are logged in as a user to the site.
Disclosure of personal data
The Agency may disclose personal information to third parties,
- To the extent necessary for the performance of the assignment or task, to opposing parties, experts and witnesses, and to courts and public authorities;
- To the extent permitted or required by law, to comply with a request for information made by a competent authority or to disclose information for the purposes of legal proceedings;
- When personal data are processed by partners of the Office, such as IT service providers or accountants, on behalf of the Office in accordance with the instructions of the Office. The Office will ensure that personal data are processed properly;
- When the Office considers that disclosure is necessary, as permitted by law and the instructions of the Finnish Bar Association, for the exercise of the Office’s rights, for the investigation of misconduct or for responding to a request from a public authority or the Finnish Bar Association;
- To insurance companies for the purpose of claiming insurance compensation and billing the insurance company;
- A will in contractual custody in the Office’s safe will be disclosed only to the registered person himself or to his legal successor in title who has indicated that he is authorised to retrieve the document or to a liquidator or administrator authorised by a court order;
- A continuing power of attorney in contractual custody in the office safe shall be delivered only to the registered person himself or to the authorised person.
Enquiries concerning the customer register
Any enquiries concerning the register should be addressed to the controller. Tarja Airakorpi, the Chairperson of the Board of Directors, is responsible for keeping the register.